Stop paying people
to copy-paste from emails
If you're hiring data entry staff to manually copy orders, invoices, or customer requests from email into your CRM, ERP, or ticketing system - we automate that. Fully managed, no IT required.
The Hidden Cost of Email Data Entry
Every business receives critical data via email - orders, inquiries, invoices, support requests. Getting that data into your systems is a constant drain on resources.
Hours of Manual Work
Your team spends hours every day copying data from emails into your CRM, ERP, or ticketing system.
Human Errors
Manual data entry leads to typos, missed information, and inconsistent formatting that causes downstream issues.
High Labor Costs
A full-time data entry specialist costs $4,000+/month. Part-time help still adds up to hundreds per week.
Delayed Response
Important emails sit in inboxes waiting to be processed. Customers wait longer, opportunities slip away.
Is This a Fit?
This is a fit if:
- You process hundreds or thousands of repetitive business emails per month.
- Someone manually copies email data into CRM, ERP, ticketing, spreadsheets, databases, or internal tools.
- The emails follow recognizable formats: orders, invoices, customer requests, vendor updates, reports, or forms.
- You want the workflow built and monitored for you.
This is probably not a fit if:
- Every email requires complex human judgment before anything can be entered.
- You only receive a few manual emails per week.
- You want a developer API rather than a managed workflow.
You Don't Need Another Tool for Your Team to Configure
We map the inbox work your team already does, build the workflow around your real email formats, and monitor exceptions after launch.
Workflow Map
Which inboxes, senders, subjects, formats, and destination systems are in scope.
Field Dictionary
Which fields should be captured from each email type and where they should land.
Exception Policy
What happens when a required field is missing, a format changes, or a message needs human review.
Managed Updates
Your plan includes workflow updates when templates, senders, or business rules change.
Where Copy-Paste Work Hides
Most teams do not call it "data entry automation." They just know someone has to read the email, find the fields, open another system, paste the data, and hope nothing was missed.
Stop retyping order emails into your ERP
Every order email means someone has to find the customer, PO number, SKUs, quantities, delivery date, and attachments — then enter the same information into your order system.
MailWebhook maps repeatable order emails into a managed workflow that creates an ERP draft, sends data to your API, or routes unclear cases for review.
Stop copying invoice fields into finance systems
Vendor invoices arrive with amounts, due dates, invoice numbers, line items, and PDF attachments. Your team still has to open the email, check the fields, and move the data into the next system.
MailWebhook turns repeatable invoice emails into structured intake workflows for accounting, approval queues, databases, or internal APIs.
Stop turning customer emails into tickets by hand
Support requests, quote requests, cancellations, and account updates should not wait in an inbox until someone copies them into the right system.
MailWebhook turns repeatable customer-request emails into managed workflows that create or update tickets, CRM records, internal tasks, or review queues.
How We Get You Started
From first call to fully automated - typically 1-2 weeks per integration.
Discovery Call
We learn about your email workflow, systems, and pain points. You tell us what you need - we figure out how to make it happen.
30 min callCustom Design
Our team designs a solution specific to your business. We map out exactly how emails will flow into your systems.
3-5 daysImplementation
We build and configure everything. You just approve the final workflow. No technical work required from your team.
1-2 weeks per integrationGo Live & Monitor
We launch, monitor, and continuously optimize. You get reports showing exactly what was processed and any issues handled.
OngoingPlans and Pricing
Free implementation with 12-month commitment. Cancel anytime after.
Managed Launch
Replaces part-time manual work
Managed Scale
Replaces 0.75-1.5 data-entry FTE
Managed Operations
Multi-system, high-variation workflows
Enterprise
For large organizations with 50+ email formats and complex ERP/CRM integrations.
All plans include 12-month minimum commitment with free implementation.
Calculate Your Savings
See how much you can save by automating email data entry
Your Numbers
Based on 6 minutes per email for manual data entry. Implementation included with 12-month commitment.
Common Questions
Everything you need to know about MailWebhook Managed
Ready to Automate Your Email Data Entry?
Schedule a free 30-minute consultation. We'll analyze your current workflow and show you exactly how automation would work for your business.